Last Updated: 03/21/2018
Information We Collect
Traffic Data. As is true of most websites, we automatically collect certain information when you visit our Website. This information includes: (i) IP addresses, (ii) domain servers, (iii) types of computers accessing the Website, (iv) types of web browsers used to access the Website, (v) referring/exit pages, (vi) data about usage patterns throughout the Website (e.g., click rates on different links, etc.). Information of this type (“Traffic Data”) is anonymous information that does not personally identify you but is helpful for us to improve the business performance and user experience of the Website.
Personal Information. In order for you to sign up to receive email and snail mail communications from us, make donations through the Website, or take certain other actions on the Website (e.g., contacting us through forms, etc.) we require you to provide us with information that personally identifies you (“Personal Information”). Personal Information includes the following types of data:
- Contact Data such as name, mailing address, and e-mail address
- Financial Data such as an account or credit card number
- Demographic Data such as your zip code
- Entity Data such as your entity’s name, mailing address, and e-mail address
- Activity Data such as your donation history
How We Collect Data
The Website also contains web beacons, which are electronic images that are used along with cookies to compile statistics so we can analyze how the Website is being used. Our e-mails may also contain web beacons so we can track how many people open the message or click on links within the message. This information helps us improve our communication and fundraising efforts.
Confidentiality of Personal Information
How Phase One Foundation Uses Your Personal Information
We use your information in a variety of ways to help us run our organization and the Website. Here are some of the ways we use your information:
- To send you donor receipts
- To send you updates about our grant-making and programs
- To send newsletters
- To administer your account
- To receive inquiries
- To improve our Website and communications efforts
How Email Communications Work
We send out various emails to people and entities who interact with the Website, such as e-newsletters and special events (“Marketing Emails”). Individuals and entities that register with the Website will automatically be subscribed to receive certain Marketing Emails.
Marketing Emails contain an unsubscribe option that you can follow at any point if you wish to stop receiving some, or all, Marketing Emails. If you have received our Marketing Emails mistakenly, or wish to stop receiving them, you can also contact us at email@example.com and we will remove you from our list.
Phase One also sends various transactional (e.g., donation receipts, etc.) and outreach emails (together “Donor Emails”). Unless such Donor Emails are excepted as part of an ongoing commercial relationship, or otherwise, by CANSPAM, they will contain an unsubscribe link.
Access To Your Credit Card Number
We do not process any underlying payments facilitated by the Website; payments are processed by our partner Third Payment Service Provider, currently DonorPro Merchant Services. Financial data you input to consummate a transaction is encrypted using SSL technology and sent to a Payments Partner. For recurring donations your Financial and Contact data is stored by a Payment Partner in accordance with industry standards. Only the Payment Partner has access to your credit card number. We do not have access to your credit card number. Data handled by a Payment Partner is subject to that Payments Partner’s policies and procedures.
Who Can Access Your Personal Information (Except for Credit Card Information)
We share your Personal information with other entities who assist us in performing core services (such as hosting, data storage, and security) related to the operation of the Website. These entities only use your Personal Information to perform these core services, which are necessary for the orderly operation of the Website.
Updating or Correcting Personal Information
If you know, or suspect, that your credit card has been lost, stolen, or used without your authorization you need to contact us immediately at firstname.lastname@example.org. Upon notification, we will take reasonable steps to mitigate any damage that may have been caused.